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When was the last time you transmitted a facsimile?If you work in legal, financial or health, then probably five minutes ago!I emailed two minutes ago, but genuinely can't remember when I last sent a fax message..  Email has supplanted facsimile in personal communications and in virtually every business communications sector aside from those that insist on paper documentation for statutory filing requirements or those applications that just don’t have the budget or inclination to move into the 21st Century.

Legal professionals will, just about, accept faxes as "originals" if they are plain paper (not thermal) documents.There are document management packages available, but some professions still insist on a clear paper-based audit trail.Fax remains the default communications medium for several business users.

That being the case, there are services business users can take advantage of to fully integrate fax with their existing IT infrastructure and electrical components.  These services will facilitate the easy use of both communications technologies and avoid additional costs through purchase of dedicated fax equipment and enhance operation and security.

A Fax to Email service allows you to receive faxes directly to your email address as attachments.It is a secure and very simple way of receiving and storing essential fax documents.By routing to email, there's no danger of unauthorised eyes seeing confidential or sensitive information.Using Fax to Email, fax messages will always get through and you will be instantly informed about incoming messages.Record keeping and audit trail filing of your faxes becomes much easier.

Add the cost and speed advantages of VoIP telephones lines that handle data, voice and fax transmissions and considerable cost savings can result. As the Fax to Email service can be integrated with all of a provider’s VoIP telephone lines, you can receive many faxes at the same time (unlike most fax machines) and you never have to worry about running out of paper or toner.Incoming fax Documents don't need to be scanned as they are already saved as TIFF files and can be printed when needed.Fax and voice calls can be recognised and treated separately so the same number can be used for both.  Using a single telephone number means your customers could be diverted to a member of staff while faxes are recognised and diverted to a mailbox and stored.

Setting up a Fax to Email service is remarkably simple and can cost from as little as 40 pence per day to operate.  Indeed, depending upon the number chosen to run your service, there may even be revenue paid to you.Set up and administraion services including alerts are usually free of charge from most IP telephony vendors. If you need communications, electrical and cable ties products visit Aerco